JOB DESCRIPTION

The Office Assistant shall work with the Office Manager to oversee the company’s daily activities.

JOB DUTIES & RESPONSIBILITIES

  • Responsible for communication and publications.
  • Process accounts payables and receivables.
  • Prepare all accounting data for company accountant.
  • Draft financial reports and spreadsheets.
  • Draft operating protocols and procedures for various aspects of the business.
  • Publish bid packages for submission to municipalities and commercial customers.
  • Publish documents for submission to the municipalities as needed for permitting and zoning.
  • Publish wood chips and wood dumpsite lists for field staff and update accordingly.
  • Maintain inventory of trade tools and re-order supplies as needed.
  • Maintain inventory of office supplies and re-order as needed.
  • Work with Field Operations Manager to oversee staff to ensure that all employees are following company procedures.
  • Work with Field Operations Manager to obtain coverage for absences.
  • Update help wanted ads to create a list of potential personnel for job replacement.
  • Update industry knowledge by participating in educational training programs.

SKILLS

  • Must understand the importance of being a team player and assisting coworkers to obtain one large accumulative goal
  • Strong verbal and written communication skills.
  • Ability to prioritize both assigned and self-directed projects
  • Utilize strong problem solving and research skills.
  • Attention to detail.
  • Dependability and integrity.

QUALIFICATIONS

  • A minimum of two years administrative experience is required;
  • The ability to fluently use Microsoft Office Suite.
  • The ability to fluently use QuickBooks.
  • Ability to use iCloud calendar.

TRAINING

Hands-on training and oversight will be provided to ensure that the employee has a strong understanding of administrative tasks required as well as a basic understanding of the tree business including trade tools, equipment, and vehicles.

WORK SCHEDULE

  • The employee shall work Monday through Friday 8AM – 5PM and two Saturdays per month 6:45AM – 5PM.
  • Early morning and evening work hours may be required Monday through Friday.

COMPENSATION/BENEFITS

  • The employee will be compensated based upon experience.
  • Medical, dental, and vision benefits are available.
  • Retirement plan with 3% company match is available.

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123 Main St. New Haven, CT 06501
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